Terms of Reference for the review of Bye-laws of the Association

MANUUTA 10-11/18Date: 14.02.2011
Dear Sir,
Sub: - Terms of Reference for the review of Bye-laws of the Association-Reg As part of the follow-up of the decision of the GBM of MANUUTA held on 22.12.2010 the following Terms of Reference are prepared by the office bearers for the consideration of the Committee formed for the review of the bye-laws of MANUUTA;
1. Art III: Whether part-time /contractual teaching staff and Librarian/Deputy Librarian can become members/co-opted members of the association.
2. Art III: Annulment of the membership- Conditions and Procedure.
3. Art.VI: Number of Office bearers:- Presently the association has six office bearers. Normally the number office bearers should not be less than 7 members or any odd number. Hence, inclusion of one more post of Vice President may be considered so that in the absence /removal /resignation of the president one of the Vice President may act as the President and the other may work as the Vice President for the remaining period.
4. Art VII: General Body Meeting: At present the General Body has to meet once in each semester including annual GBM. There is no clarity about the mandatory number of meetings. The ambiguity may be cleared.
5. Art. X: Elections:
a. Tenure of the body- Presently, it is one year
b. Eligibility to contest elections and conditions from debarring from contesting elections- clauses should be inserted for this purpose.
c. Cut-off date for payment of Annual fee for contesting elections and casting vote.
d. Number of proposes, seconded and their eligibility- whether the defaulters can propose or second a persons name to contest the election.
e. Whether a candidate can contest for more than one post.
f. Procedure for conduct of elections- necessary guidelines
6. Art: XIV: Quorum: The quorum for the GBM is one third of the total members of the association. However a lot of members of the association are from out -side the Head-quarters. It may be considered whether the quorum can be reduced further or alternatively the quorum should be the one third members present in the Head quarter for conducting the meeting.7. Any other article/ point may be considered for the amendment/inclusion /removal for the smooth functioning of the Association, if the Committee consider necessary. We request you to give your suggestions with in one month so that it can be placed before the next EC and GBM of MANUUTA.
With regards,
Dr. Abdul Quayum
President
Copy to;
Members of the Committee for the Review of MANUUTA Bye-laws;
1. Dr. Badiuddin, HOD, Dept. of Business and Management- Chairman
2. Dr. Naseemuddin Farees, HOD, Dept. of Urdu
3. Dr. Tarique Masoodi, Associate Professor, Dept of Education
4. Mr. Anil, Assistant Professor, DDE
5. Dr. S. Maqbool Ahamed, Assistant Professor, DDE